Job: IRC23225 Administrative Assistant 1

·         Provides administrative support to the assigned organization using standard office equipment, corporate systems, processes, policies and procedures.  Performs document/procedure preparation, record keeping, organizing and distributing mail and file maintenance.

·         Composes correspondence and reports. Proofs and edits documents as necessary.

·         Schedules appointments and meetings.

·         Prepares meeting minutes, action logs, letters and other types of written material.

·         Orders office and administrative supplies and maintains purchasing card account.

·         Answers telephone and directs incoming calls.

·         Completes word processing for projects, including specifications, reports, white papers and calculations.

·         Maintains calendar for and arranges meeting facilities.

·         Arranges travel, prepares itineraries, trip files and expense reports.

·         Creates databases and spreadsheets as required.

·         Processes purchase requisitions, reviews and submits invoices for payment, and performs similar corporate processes, as needed.

·         Performs setup for visitor/customer visits and plans special events as directed by management.

·         Supports a small organization or department.

·         Performs other duties as assigned.

·         Effective multitasking skills

·         Effective time management skills

·         Intermediate computer skills, including Microsoft Office

·         Effective written and verbal communication skills

·         Ability to prioritize workload

·         Ability to lift and carry up to 10 pounds; reach below shoulder

·         Ability to use hands to accomplish tasks as assigned

·         Ability to sit, stand, and walk

·         Ability to perform highly repetitive motions with fingers, hands, wrists, and shoulders

·         Ability to effectively communicate; speaking, reading, understanding, writing and hearing clear English; pass audiogram in hearing conservation program as required by location

·         Basic math and computer skills; mechanical ability

·         Ability to read small text, documents, and procedures

·         Ability to perceive depth and adjust focus

·         Ability to see close and distance, basic colors/shades, and peripheral vision

·         Basic hand/eye coordination; ability to manipulate packages

·         Ability to work inside an office

·         Ability to work alone, work with others, and perform under deadline pressure

Education ·         High School diploma or GED	Certifications ·         None required
Required Experience ·         A minimum of 2 years administrative/clerical experience	Preferred Experience ·         None